File Management

Store, organise, and search files within your Task Ember portal.

Overview

The Files feature provides secure, cloud-based file storage for your team. Each directory is a separate storage space with its own members, permissions, and storage quota.

Directories

Creating a Directory

1. Navigate to Files in the sidebar
2. Click Create Directory in the left panel
3. Enter a name for the directory

Each directory starts on the free plan with limited storage. Upgrade to increase capacity.

Storage Plans

File Operations

Uploading Files

1. Open a directory
2. Click the Upload button or drag files into the file area
3. Multiple files can be uploaded at once

Creating Folders

Organise files within a directory using folders:

1. Click New Folder
2. Enter a folder name
3. Drag files onto folders to move them

File Actions

• Double-click a folder to open it
• Double-click a file to download it
• Right-click for context menu options (rename, delete, move)
• Drag and drop files between folders

View Modes

Switch between Grid and List view using the toggle in the toolbar.

Breadcrumb Navigation

The breadcrumb bar shows your current location. Click any segment to jump back to that folder.

Members

Control who can access each directory:

1. Click the Members icon in the toolbar
2. Add users as editors or viewers
3. Apply member bundles for quick team assignment

Member Roles

Ask Ember (AI Search)

Each directory has an AI-powered search assistant:

1. Click Ask Ember at the bottom of the file area
2. Assign funds for the AI assistant
3. Ask questions about your files

The AI searches through indexed file content using vector embeddings, so it can find information even if you don't remember the exact file name.

Activity Logs

View a history of all file operations in a directory:

1. Click the Logs icon in the toolbar
2. See who uploaded, deleted, renamed, or moved files
3. Filter by date range or status

Storage Usage

Monitor your storage consumption:

1. Click the Storage icon in the toolbar
2. View used vs available storage
3. Upgrade your plan if needed